How to Copy and Send Email Backgrounds

Create a beautiful email in three steps

Email Backgrounds helps you turn an ordinary email into a personalized greeting. Browse free email backgrounds for birthdays, holidays, thank-you notes, seasons, and everyday messages, then customize the text before copying it into Gmail, Outlook, Yahoo Mail, or another HTML email app.

Step 1: Browse backgrounds

Use Categories to find an occasion, then use Sort by to view Newest, Top Rated, Popular, Top Favorites, or Animated themes.

Step 2: Preview and personalize

Open a theme and type your message directly into the design. Use Personalize to select the font, color, size, line height, text alignment, and text direction. Emojis are supported.

To open the emoji picker, press Win + . on Windows, or Control + Command + Space on macOS.

Copy and paste your email stationery

When your design is ready, open Copy to Clipboard & Compose.

Copy & Save Theme/Message to History

This copies the theme and your message, including the selected handwriting font. It also saves the design in My History so you can reopen, duplicate, or edit it later.

Copy Theme Only (No Message)

Choose this if you prefer to write directly in your email app. It is useful for adding inline animated emoticons and smileys . This option does not save a message in My History.

Copy & Update Theme/Message

When you opened a saved item from My History and edited it, this option replaces that saved theme and message for future copies.

Paste into Gmail, Outlook, Yahoo Mail, or another email app

1. Open your email app and start a new message.
2. Click inside the message area.
3. Press Ctrl + V on Windows or ChromeOS, or Command + V on Mac.

Paste on mobile Gmail

Tap and hold in the message area, then select Paste. If the stationery displays only halfway, rotate your phone to landscape mode, then rotate back to portrait mode before sending.

Favorites and My History

My Favorites keeps themes you want to use again. My History lists the personalized designs you saved with their message and last updated time.

• Remove From History: removes the item from your History.
• Duplicate: opens a new copy so you can send a similar message to someone else.
• Update Message: reopens the saved design in the editor.
• Get Shareable Link: copies a link for sharing by SMS or social media.
• Copy to Mobile: displays a QR code that opens the design on your phone.
• Delete Permanently: removes the saved design and deactivates its share links.

Use your own fonts with Email Backgrounds Pro

Using fonts installed on your computer is an Email Backgrounds Pro desktop app feature for Windows and macOS. The web editor offers its built-in font collection, so a design stays consistent when copied.